Team Management Software is essential for Group Collaboration

Set Team Priorities

A team works fine when the members know their individual contribution to the shared objective. Setting team priorities makes it possible for each employee to understand what tasks they should complete to contribute to overall group success. It also enables support of strategic goals and initiatives of the company.

Urgent/Important Matrix

One of the most popular techniques for job prioritization is so called "Urgent/Important Matrix". This method breaks down team activities into four possible priority levels, which are known as the quadrants of the Matrix.

The priority levels are as follows:

• Distractions
• Important goals
• Critical activities
• Interruptions

Numeric Priorities

Manage Team Objectives

Team management is best done by objectives. When you use objectives as the basis for managing your employees, you align collaborative effort of the team with your strategic business goals. Here're several steps to help you set and manage team objectives.

1. Review Organizational Objectives

First you need to make sure that your company's strategic objectives are clearly defined and do not conflict with each other. The objectives need to be aligned with your mission and vision statements.

2. Cascade Objectives Down to Teams

To support your organizational objectives, you need to set smaller goals and then cascade these goals down from one level to the next one until they reach everyone in your team. Also you can use the SMART technique to make your goals Specific, Measurable, Agreed, Realistic and Time-related.

3. Encourage Teams in Goal Setting

Streamline Group Collaboration Processes

Traditional, off-line collaboration processes make it difficult and expensive for employees to reliably share documents, collect and consolidate team feedback, and ensure that business data is not inadvertently altered without permission. Computer programs let streamline group collaboration processes and remove barriers in team management processes in order to allow employees work jointly towards attaining common goals.

Key Challenges to Collaboration

Collaboration involves knowledge management best practices that enable two or more individuals to work jointly in an effort to make contribution to a shared goal and activity. Streamlining collaboration means a practice of improving the efficiency of collaborative processes by eliminating unnecessary steps, modernizing team management practices, ensuring teamwork, and other approaches.

Team Management Software to Address the Key Challenges:

• Automation. Lack of automation in collaborative effort impairs job review cycles, slows time-to-market and causes higher costs. Team management app enables automation of business processes and removes performance roadblocks.
• Communication. Lack of interactive communication among team members breaks consolidation and causes duplicate efforts and costly errors. With help of group management program your personnel can avoid duplicate efforts and work jointly as one collaborative group.
• Data storing. Impossibility to keep and update collaborative records in one database makes it difficult comply with team requirements and performance needs. By using team management shareware you can store and manage collaborative records in a centralized data repository.

The Solution for Collaborative Groups

CentriQS enables you to streamline collaborative processes across your enterprise to include employees, customers, partners, and suppliers in one group collaboration environment. It provides software solutions to store and manage documents, projects, schedules, contacts and other business records in one database. Users can share and communicate their records with each other, keep track of collaborative projects, view recent updates made to entity data, and analyze team performance. Templates, reminder alerts, change notifications and other capabilities enable automation of collaborative processes, so that you will create new records in a few mouse clicks and your employees will get reminders and notifications. CentriQS also enables use of entity permissions to allow or deny certain users to access business data – this capability makes it possible for you to set and control collaborative access in your database.

Analyze Group Performance and Teamwork Results

An analysis of group performance and teamwork results lets understand what team makes wrong and what improvement opportunities remain available. With help of CentriQS team management tool you can generate analytical reports that show you the performance and results of your employees working on the same project or activity. For example, in the Project Analytics view you can create a pivot table that shows how your team performs the project in terms of time parameters including Actual, Estimate, Remain and Deviation.